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Purchase Approvals for Amount Changes

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Posted on by Tris15

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Hi Everyone

I drew Up a very simple diagram of what I want to achieve with a Purchase Invoice approval

Is it at all possible in Standard Business Central that as soon as I change the amount that it is my trigger for the workflow?

Regards,

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Dynamics 365 Business Central

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Vahid Ghafarpour 8,777 Super User 2025 Season 1 on at

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Purchase Approvals for Amount Changes

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Khushbu Rajvi. 13,316 Super User 2025 Season 1 on at

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Purchase Approvals for Amount Changes

Agree with previous responses, Its not possible using standard functionality. it will required customization.
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Ramesh Kumar 2,469 on at

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Purchase Approvals for Amount Changes

Hi,

It's possible, but it will require a bit of Power Automate workflow, as it isn't available in the standard version of Business Central. If you are using APIs then expose the field and create condition.

https://learn.microsoft.com/en-us/dynamics365/business-central/across-how-use-financials-data-source-flow

https://www.youtube.com/watch?v=4n0obaBSv8s&ab_channel=SyvantisTechnologies%2CInc.

Thanks!

Ramesh

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Suresh Kulla 46,624 on at

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Purchase Approvals for Amount Changes

As other mentioned it is not possible using standard workflow process but you can create a small customization to add a boolean and when the amount is updated or during release you can the check amount is updated and set that boolean to true and set you workflow to trigger when that boolean is true
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Valentin Castravet 27,346 Super User 2025 Season 1 on at

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Purchase Approvals for Amount Changes

There's nothing out of the box in V25 that can do that, but you can try this new functionality in V26 which should work if you're invoicing all the lines on the order - Check total purchase amounts on documents | Microsoft Learn

Alternatively, you can look into power automate workflows as you have a lot more flexibility there.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/
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Jainam M. Kothari 4,579 on at

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Purchase Approvals for Amount Changes

Hello,

Approval Workflow on Purchase Invoice on Changes / Modification in Qty or Amount is not available in Standard Business Central.

You need to Customize the same.

It can be on Purchase Invoice Status And Amount can be filtered. But On Modification on Amount or Qty, it is not available.