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Giving Personalizations to Multiple Users

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Posted on by JE-20081519-0

1,479

Hi:

When a user Personalizes a page, does that change go into effect for everyone who has that Business Central Role?

Thanks!

John

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Dynamics 365 Business Central

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Khushbu Rajvi. 14,448 Super User 2025 Season 1 on at

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Giving Personalizations to Multiple Users

when a user personalizes a page in Business Central, those changes are only applied to that specific user — not to everyone who has the same role. Personalization is user-specific and stored per user profile.
there are other options:
1. Profiles (Roles) Configuration

Use the Profiles (Roles) page to configure a role’s layout.

Select a role, then choose “Customize Pages“.

This opens a customization session where you can configure the layout.

Changes made here will apply to all users assigned to that role, unless they’ve already personalized the same page (user personalization takes precedence).

2. Page Customization via Extensions
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Ramesh Kumar 3,280 on at

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Giving Personalizations to Multiple Users

Hi John,

You can make changes to the Role Center and assign it to all users. For example, you can modify the Role Center for "Accounts Payable" and assign it to all AP users. This helps keep the experience centralized and consistent across the team.

However, users can still personalize their own views individually based on below toggle if off. Any changes they make in their own login or UI won't affect other users.

Thanks

Ramesh

If this was helpful, please check the "Does this answer your question?" box and mark it as verified.
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YUN ZHU 81,360 Super User 2025 Season 1 on at

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Giving Personalizations to Multiple Users

No, if you want to make UI changes to the role, please use the function below.

PS: Customize the user interface for user roles - Business Central | Microsoft Learn

Thanks.

ZHU

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